How to Pack For a Press Trip in The Caribbean

 

Since October 2017, I’ve gone on five separate press trips to the Caribbean (Mexico 3x, Jamaica and The Bahamas) and I’d like to think that I’ve got packing for tropical, work-related travel down to a fine science. Well, maybe not a science…but I have learned a few things along the way. Lately, I’ve had a lot of questions about my recent travels. So, before I head out on another trip, I thought I’d share a few of my packing tips for press or FAM trips in the tropics. [Note: at some point I’ll write a comprehensive post about the ins and outs of press trips, but for now, this is a post about packing and preparation]

Bring a bathing suit, sundress, sunscreen and sandals in your carry-on.

Depending on where you’re flying from (in my case the west coast), if you’re on a red eye flight that arrives in the morning, you’ll probably get to your hotel or resort well before check in time. This means you’ll have a few hours to kill before your room is ready. I usually eat (I’m always starving) and then head to the pool/beach, however sometimes you have to hit the ground running. Literally. On my last trip I arrived from the airport and immediately had to do a 2-hour long (OUTDOOR) site tour of the property after flying all night. To save the hassle of rummaging through your suitcase in the hotel lobby bathroom (which, I’ve also done) I’ve just started packing my a bathing suit, sundress, sunscreen and sandals in my carry-on, along with anything else that I need to freshen up (face wipes, moisturizer, deodorant etc).

Checked baggage versus carry-on.

This is totally personal and I may change my stance on this, but I’m one of the rare people who prefers to check their baggage — especially for slightly longer trips. I like being hands free in the airport, plus in my experience, you tend to accumulate a lot of swag & souvenirs on press trips that you may want to take home (i.e. bottles of champagne, full size sunscreens, toiletries etc). Once again, this is totally a personal choice.

It’s not a fashion show.

In my experience, most of the journalists you meet on these trips are from large urban hubs like NY, LA, Miami, Atlanta, Toronto etc. I was worried that coming from the west coast of Canada (where we’re on “island time“) I’d look and feel like a country bumpkin in comparison to my peers. Not the case at all. Unless you’re going on fashion themed trips (like the kind described in Cat Marnell’s book How to Murder Your Life), most of the people you meet are going to be other (often underpaid) lifestyle and travel journalists like yourself.

Pack stuff that you feel good in and don’t bring anything too precious, as drinks get spilled and well, shit happens. With the exception of an Alice + Olivia dress, most of my tropical clothes are from the clearance rack of H&M, Forever21 or one of my favorite designer consignment stores in Vancouver (an excellent option for finding unique pieces for a great price — especially off season).

Now onto packing…

1. Sundresses that can easily be dressed up or down.

The key here is versatility. You want to pack things that can be worn with flat sandals to lunch/breakfast but can also work at night with a pair of heels (if that’s your jam). On my trip to Mexico and the Bahamas this summer, I brought two leaf-print dresses similar to the one above and wore them constantly. Tip: if you can wash a dress in the sink & it dries easily — even better.

2. Lightweight LBD.

Every press event is different, but in my experience there’s usually one night that requires you to be a little bit more dressy. A simple black slip dress like the one above has been a wardrobe godsend. Breezy and comfortable, you’ll look polished without being overdressed for the tropics.

3. Nude heels.

When it comes to heels, I try to only pack one pair. Maybe two. A great pair of nude heels is an easy solution here, as they go with everything. I actually own the exact pair of Dolce Vita slides featured above and I love them. They’re comfy and go with almost anything. If you’re looking to buy shoes online you’ll just want to make sure they’re comfortable enough to withstand a lot of walking. Caribbean resorts are deceptively large and you’ll likely clock some serious distances just going back and forth from events to your room.

4. Metallic or neutral colored flat sandals that you can walk in.

It all comes down to versatility and comfort here. While you’re able to find a ton of
women’s shoes online, you’ll want to make sure that your shoes don’t chafe and/or give you blisters.

5. Large clutch.

If the resort you’re visiting is all inclusive you’re probably not going to need to carry around your wallet all day, everyday. Instead, I like to use a large envelope clutch to hold my room key, phone & sunscreen. You can toss it into a beach tote for the day and/or pull it out for evening activities.

6. Fun jewelry.

Just because you’re there for business doesn’t mean that you can’t have fun with your accessories. While I’m loyal to my go-to large gold hoops, I use trips to the Caribbean as an opportunity to experiment with bold & bright jewelry that I might not wear at home. Same goes for clothing!

7. Bikinis.

While I love a good one-piece, when you’re drinking a lot throughout the day — even if it’s just water — bikinis are just easier to get in and out of. Bring at least two so that you always have something to wear when the other one is drying.

8. A cover up that you’re not embarrassed to wear in public.

I didn’t realize this about resorts, but people wear coverups in public areas — not just by the pool or beach. While I generally don’t put much thought into what I wear to the pool when I’m at home, I’m glad I invested in one or two coverups that I can wear without feeling raggedy.

9. Good quality flip flops.

Instead of buying overpriced flip flops when you get there (that will probably need to be thrown out sooner, rather than later), minimize your waste by investing in a pair of decent quality flip flops. I’m partial to my Havaianas (that are now 10 years old!) because they seem close to indestructible.

10. Sunscreen.

Pack more sunscreen than you think you’ll need. I almost always run out and hotel gift shops love to charge extra for it.

11. All purpose tote.

I have a large Longchamp tote that I use as my travel bag but also does double duty as a beach tote that I can take on day trips.

Now onto the really fun stuff…

12. Earplugs and anything else you’ll need for a comfortable sleep.

You can never really predict how noisy a resort will be at night or where your room will be situated in relation to said noise. For example, I never would have guessed that at Temptation the party at the outdoor club rages until 3 or 4am, nor could I have anticipated how noisy the birds & bugs were in Jamaica. Moral of this story: ear plugs are your friend. I’ve also started using them for sleeping on planes.

13. All the hand sanitizer.

On my second press trip to Jamaica, I got strep throat. It was awful. This goes without saying, but use hand sanitizer always and liberally.

14. Bikini zone gel.

There’s nothing worse than being en route to your destination and realizing that the bikini wax you just got has turned into a hot mess of bumps and irritation. This cooling, healing gel has saved my life on numerous occasions.

15. Probiotics.

I have a sensitive digestive system, but I find taking probiotics everyday — especially when I’m traveling — really helps.

16. Diarrhea medicine.

As luck would have it, the one time I neglected to pack Immodium was the time I absolutely needed it (and was forced to spend $25 USD at the hotel gift shop to get some). Now I like to keep a package in my suitcase at all time.

17. Pepto Bismal.

Between tons of food and drink, and just being away from my usual food/environment, I’ve yet to go on a trip where I haven’t had to use something for my stomach at least once. To avoid the risk of spilling, I prefer to pack the chewable tablets.

18. Bug bite relief.

If you forget to pack bug spray (in my experience I’ve only needed it 50% of the time), it helps to have some topical bug bite relief and Benadryl on hand.

19. A hat that you’re not particularly attached to.

On recent trips, I’ve had sun hats fall in the pool, get rained on and even fly off a boat into the ocean. You’re going to need a hat, but maybe consider packing one that you’re not super attached to.

20. Lip balm with SPF.

Pack some so you don’t spend the entire trip complaining that your lips hurt real bad. 

To save time, I’ve taken items 13-21 (along with a bottle of bug spray) and put it in a zipper pouch, so I can just grab my “tropical survival kit” whenever I’m preparing for a trip.

What are some of your traveling essentials?

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